But before we go into why you should use online collaboration tools, we’re first going to look at what one is. The added benefit is that all the comments related to the document are located in one place for easy access and analysis. Emails have revolutionized communication (whether personal or professional) and have facilitated many exchanges, however using a chat tool which is divided into projects is way more practical. Meetings make people share the important pieces of information so most managers think they are indispensable however with a collaborative tool, most of them can be avoided because communication is more transparent and more effective. Online document collaboration tools have many benefits that can help your business reach new heights of success with reduced overhead. Is your mailbox full? 7 Reasons Why Your Team Needs Online Collaboration Software. There are many benefits to using online collaboration tools to complete projects. If you handle sensitive data as part of your job, you’ll know the severe consequences of a data breach. It is the connections you form with others, and the different ways you collaborate with those people you formed connections with, that will help you grow your business to new levels. The more people there are working on a project, the more difficult it is to follow the project’s evolution from all involved workers. Share Documents with Ease; An online collaborative work tool is collaborative project software that can be accessed by any team via the Internet. However, with more individuals working remotely, there are still huge barriers to collaboration for teams that are spread across different geographies and time zones. Even now, they are still hugely popular. With news that email has been named as a top risk for 2018, it’s now imperative that you look for more secure ways to share sensitive data. Once logged in, tools such as calendars, conference call facilities, and task management allow you to carry out your meeting and immediately record any follow up actions. There is no point implementing a collaboration tool if it’s not going to increase productivity. This can get messy though. . With a chat tool, you can talk to your colleagues, suppliers, and clients as if it was a Facebook conversation or a text conversation, with more short and immediate messages. 23% of workers think emails harm their productivity, moreover, the time spent to manage them constitutes 28% of  total work time. The typical way to collaborate on documents is email. Reasons to use Collaborative Work tools. 3 Reasons Why Team Leaders Need Collaboration Software: It will give your company much needed focus and structure; It will unite your employees; It will bring out the pros and cons of your business; 1. And with each, the promise is the same: work less and get more done. What Is a Stakeholder Engagement Strategy? Your time is valuable. With a rise in remote workers, great team collaboration software is … Some reasons for using collaboration tools are that they make working with others much easier because it allows one to talk/ help online instead of needing to go in person to work on something. In consequence, collaborative tools are technological tools that will permit teams to communicate better on different projects. Moreover the members need not save the necessary documents on their personal storage devices like USB stick etc. Project collaboration tools can help project managers and teams manage change, communicate, and save time while remaining effective. It gives team members the opportunity to edit project files, provide feedback, leave comments, and chat with each other all in real time, without having one file that must be “checked out” and “checked in,” or tracked for version control. All of the aforementioned reasons contribute to helping an innovative solution reach implementation. In this article, I will introduce you to 7 online collaborative tools that can help you to solve the issue of lack of interest for good. V. Increase productivity. Collaborative tools can help you place priorities and get a clear vision of the different deadlines. These tools are opposed to production in series while enabling several people to work on the same task. Here are 10 major reasons why your company must start deploying an online document collaboration tool ASAP: 1. As part of your growing digital workplace, it can help to bring staff, partners and clients together in one secure location to work together and achieve common goals. Sometimes work meetings can feel like a waste of time, and as a matter of fact, 23% of workers feel that way. The first and possibly the most fatal pitfall of using collaboration tools is the lack of insight regarding the critical success factors for effective collaboration as outlined in the last section. They can then work together in real-time to get the content exactly how you want it. The topic: Why are conversation and collaboration tools so underused? No upfront commitment required. Benefits Of Investing In Collaborative Tools One of the biggest roadblocks to close collaboration is of distance. When you work in a team, you’re more focused and produce better results than you would if working alone. For more  information, don’t hesitate to check out our sources: 7 reasons why you should use collaborative tools, Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window), https://www.wimi-teamwork.com/static/medias/reasons-why-you-should-use-collaborative-tools.png, https://www.wimi-teamwork.com/static/medias/wimi_logo_320px.png. Lab - Researching Network Collaboration Tools Objectives Part 1: Use Part 2: Share Documents with Google Drive . You can also often add emojis, gifs, pictures, files and so on. Kahootz selected onto the UK Government’s G-Cloud 12 Digital Marketplace, The Benefits of Using Kahootz for Bid and Proposal Management. An online tool, allows you to capture all of your ideas in one location. Dave lists 7 reasons and I jumped in with a number of other points answering a set of questions Dave posed. Through online collaboration, your team can be more productive and innovative. View Larger Image. . But is emailing all it’s cracked up to be? A collaboration tool is a form of application software that allows you to work together and share knowledge online with other users. The key is to limit the number of tools by finding a fe… Increased productivity is inherently fostered by excellent collaboration tools. 10 Online Collaboration Tools That Will Boost Your Team’s Productivity Collaborating with your team is always a challenge, but it’s even harder when you’re working remotely. However, a collaborative tool can help you see clearer who is assigned to the different tasks and when they are due so the work organization is improved. Part 2: Share Documents with Google Drive You open the document, make a change then send it onto the next person. You might use Excel to record holiday requests; a survey tool such as Survey Monkey to interview key stakeholders, a productivity app like Todoist to manage your tasks – the list goes on. With a collaboration tool, you can then use just one login and access a wide range of tools and data at your fingertips. So how do collaboration tools help? Collaboration tools can route work through a process, distribute pieces and tasks to involved parties, and help to coordinate activities. With 124.5 billion of them being sent and received each day by businesses, you can see just how popular this particular communication method is. Dion Hinchcliffe (@dhinchcliffe) identifies three major benefits of digital collaboration methods, which I’ve gone on to summarise: People can find information and colleagues they need faster with social tools. Step 2: List at least two reasons for using collaboration tools. Project Collaboration Tools Selection Criteria. Research has found that these tools can improve team efficiency by 20%, which in turn leads to more effective collaboration in the workplace. Project collaboration tools offer easy communication with team members. The UK Information Security Classification System: What is OFFICIAL-SENSITIVE Information? Share. Also, because these tools are easily searchable, you and your colleagues can easily track down an idea if required. Guest post by David Terrar - Founder and CXO at Agile Elephant We believe a properly implemented cloud collaboration platform (or enterprise social network) is one of the key building... Join hundreds of thousands of people across public sector organisations, enterprises and not-for-profits Surveys Some will purely focus on document sharing, with limited functionality, while the best collaboration tools others will have all the features me… Home » Blog Wimi Teamwork » Collaboration » 7 reasons why you should use collaborative tools. This can help cut down the time that they spend searching for documents. Looking for business success? When you are working on a lot of projects, it can get difficult to know which one to begin with. In one study, those who were primed to act collaboratively stuck at their task 64% longer than their solitary peers, whilst also reporting higher engagement levels, lower fatigue levels, and a higher success rate. The main for this is that it got lost in the sea of emails they receive every day. The reasons for this are clear. Then efficiency is the name of the game. Wimi enables you to manage, store and share documents, plan your next meetings, communicate with your teams with a chat tool, and organize the different projects’ tasks and to-do lists. Emails can accidentally be sent to the wrong person, leaving your organisation vulnerable. Thus, it adds value without wasting time. How often have you discovered a great idea to improve your organisation, sent it to your boss and never got a response? Shared calendars 4. However, communication between several individuals within the same team can sometimes seem difficult, and therefore collaborative tools have been developed for the business market. Communication gets chaotic when you use emails for daily communication, Evernote for articles, SlideShare for presentations, Pocket for videos, Buffer for social media, and any one of a hundred different cloud platforms for file sharing. Wimi is a collaborative tool you can use in order to solve these 7 problems that you can encounter in your daily work life. This article will give you 7 reasons why it is interesting for you to use a collaborative tool. These are some of the best global collaboration tools … Task management 5. Would your clients and partners be happy to take this risk? 7 Reasons Why Using Team Collaboration Tools Improve Work Efficiency. Try Kahootz out free for 30-days and see the benefits for yourself! Top 5 Global Collaboration Tools. Transport, accommodation and food can be expensive – especially if you’re going abroad or away for an extended period of time. With this reduced, your colleagues can spend more time being productive and less time on boring, admin related tasks. To be most effective, your collaboration tool needs to meet a set of strict criteria. They enable professionals to be more effective in their daily tasks while setting up a more transparent communication channel. CIOs have found that using collaboration tools helped streamline business processes and save money -- thus increasing ROI. How much have we progressed? Are the deadlines fast approaching? Collaborative tool types include document sharing, web meetings, In Part 1, you will identify collaboration tools that you … Step 2: List at least two reasons for using collaboration tools. While many of these tools deliver, the most pressing problem is their sheer number. When you’ve got to travel for a meeting the costs can rise quickly. Google Drive is a web-based office suite and data … Online collaboration tools also make it easy for the members of a team situated at different locations to access all the related documents anytime. View Lab Report - Wood 1.1.1.8 Lab - Researching Network Collaboration Tools from IT 125 at Cape Fear Community College. Innovation results from implementation of a complete solution or idea. Wouldn’t it be better to have everything in one place? Much better than scribbling notes on a bit of paper! Which one you choose, will depend on your reasons for collaborating. Reminders can then be sent out to ensure that these have been completed. While collaboration is key to innovation, convergent thinking is still a risk. There’s no need to write again and again  ‘Hello’, ‘Best Regards’ and so on at each and every email you write. Here are few examples: Some will purely focus on document sharing, with limited functionality, while the best collaboration tools others will have all the features mentioned above. Luckily, they do. Are there some problems with the projects? There are many types of collaboration technology, all with different features to help you achieve this. A Guide to the UK Information Security Classification System. Major reasons to support collaboration within the digital workplace. This drastically reduces the downtime and helps in improving productivity and it sends automatic updates when documents have been When working in teams, work organization can get difficult. That’s where online collaboration comes in. Below are the 4 reasons to use collaborative work tools. To be useful to you and your team, the best online collaboration tools will include a few essential components, outlined below. Several Reasons for Using of Collaboration Software When an individual is referring to collaboration software , it is possible to term it in different ways. Collaborative tools allow you to gain time, they make you avoid useless tasks and they make you see clearer the projects’ progress in a simple way. In order to work effectively and productively, a good collaboration tool is essential. There are a million good ideas floating around in the creative genius of the world that will never get implemented because most people are tied to to their paychecks and family obligations and can’t afford the risk. We’re going to identify the main benefits of online collaboration tools and reveal how you might use them within your organisation. You can set permissions, only allowing certain individuals or teams to view a document or a series of documents. A tool is a tool is a tool—no more, no less. Who does what? A collaboration tool is a form of application softwarethat allows you to work together and share knowledge online with other users. Are the prioritised tasks complete? Did you receive the same file in 5 different versions? With the increasing availability and popularity of web-enabled collaborative tools, it is no longer necessary to make extensive plans for bringing busy colleagues at the same location. Makes tracking workflows easier So of course, you don’t know which one is the one you need! Please get in touch. Improves productivity of the team: Online collaborative tools allows employees to communicate from anywhere and work together on project/s. if they want to work on them even when they are not in their office. Document management 2. Job done. “Alone we can do so little, together we can do so much.”. Let’s start with the obvious: productivity and workflow tools are everywhere. You really don’t know anymore to whom the tasks are assigned to, who does what and when are the deadlines…. There are many types of collaboration technology, all with different featuresto help you achieve this. In Part 2, you will explore the document sharing functions by using Google Drive to set up document sharing. Collaboration is a powerful tool for all small business owners, regardless of the industry you are in or the type of business you have. Helen Keller. Here are few examples: 1. This is especially so with a tool which includes tasks management. Answers will vary but could include: centralization, less email, reduced travel, and less environmental impact. By: Jamie Johnson, Contributor. Some other terms the present category of programs can be called are workgroup support systems, groupware or group support software. You’ll no doubt have a long list of tools that you use on a daily basis. The best way to overcome this is to incorporate diversity in… By integrating workflows and current data and information updates into one central repository, employees are able to work faster and more efficiently. Collaboration is critical to being successful in the workplace. The best reasons for using collaboration tools in your organisation. After all, efficiency is about doing things right! The reasons for this are clear. Need more information? From early incarnations including BBS and Usenet, online forums have come a long way. Online collaboration software gives you back this control, by clearly showing the latest version of a document. Collaborative work is a kind of work which isn’t found in traditional ranked organization but is based on collaboration between several workers which is possible because of new information and communications technologies (NICT). OK, so it may not be realistic to stop using email completely. Our guide contains 10 most important questions you need to ask potential suppliers so you make the right decision – first time. In our opinion, it’s not for these reasons. In the modern business world, a workplace is comprised of people working from different time zones. Aside from being the next best thing to in-person interaction under global lockdown orders, a boon to productivity is another one of the many reasons for using collaboration tools. If you’re still unsure why you might need one, read on. The best reasons for using collaboration tools in your organisation Collaboration is critical to being successful in the workplace. Collaboration tools helps businesses in increased productivity, better client interaction, reduced costs, etc. People can’t collaborate if they don’t communicate. Statistics suggest that employees spend 1.8 hours every day—9.3 hours per week, on average—searching and gathering information. Document collaboration is at the heart of any tool. From instant messaging to video conferencing tools (the best alternative to face-to-face meetings), there are many options for team collaboration tools: Not used an online collaboration tool before? Document collaboration 3. Collaboration software will give your company much needed focus and structure A cloud tool enables you to have access to all documents from anywhere and to be always updated. An online collaboration tool gives you total control over who sees your data. With 124.5 billion of them being sent and received each day by businesses, email has been named as a top risk for 2018. One key reason for this is that your stakeholders can access all of the information they need easily, in one place. Collaborative tools give exploitable pieces of information that are updated regularly so that the whole project team can follow the overall progress. Decisions have to be made quickly, often based on input from many people working in different office and field locations. As mentioned earlier in this post, leading vendors regularly test and put robust security measures in place to protect your data. Network collaboration tools give people the opportunity to work together efficiently and productively without the constraints of location or time zone. For, a start you can login anytime, anywhere so there’s no need to be in the same place as the person you’re meeting. Why Use a Project Collaboration Tool? Leading vendors also put strict security measures in place to ensure that the software can’t be hacked. For total transparency, you can then use the audit trail to see what changes have been made and by whom. For most organizations, teamwork is necessary and a part of employees’ everyday life. Simply upload your document and assign colleagues or teams to different chapters. Is your mailbox full? 03/23/2020 By Power Inception. Collaborative tools can be very useful for that problem because you can easily follow the project step by step,  who does what and so on. David Pollard offered for anyone on the net to join him in a joint collaboration project using Writely. No need to remember a million different passwords either! You would hope so right? With people sending multiple versions of a document, it’s almost impossible to know which one is definitive. who are using Kahootz to collaborate anytime, anywhere. Possible Pitfalls of Using Collaboration Tools. As more emails are sent, it gets harder to track who has made changes and which version is the latest. It means your operations are lean and streamlined; errors are avoided and the damaging effects of such mistakes are mitigated. Let’s look at the benefits of using a project collaboration tool in more detail. Project discussions – by nature, group collaboration tools need to involve the group. People have to interact regularly with the people they work alongside, only the “alongside” is separated by time zones, countries, and even continents. Did you receive the same file in 5 different versions? Everyone has access and can, at any time, view all the projects of the company with which he collaborates. Knowing which version of a document is the last one and being sure about the safety of shared documents can easily become challenges. Collaboration tool provider RingCentral released a survey this month of 2,000 knowledge workers that found most workers use an average of four collaboration tool applications — … Hence, I would strongly recommend use of quality tools like webex, gomeetnow, gotomeeting, R-HUB web video conferencing servers for conducting sales demos, online meetings etc. Click here to visit our website and here to start your free trial period. Can you be sure that email providers do the same? 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